Reimburse.

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• FAQs

Frequently asked questions

  • AER provides a flat pence-per-mile rate for electricity. Reimburse uses actual public charging spend and a configurable home charging estimate to calculate a more accurate, auditable reimbursement figure.

  • No. Mileage is captured via odometer submission. There is no GPS, telematics or tracking hardware involved.

  • Home charging is estimated using an employer-configurable rate aligned to AER guidance. The rate can be adjusted as HMRC updates its advisory rates.

  • The methodology is designed to align with current HMRC guidance on EV mileage reimbursement. Structured records support audit readiness.

  • Yes. Reimburse is EV-first by design, but can operate alongside traditional mileage reimbursement models within mixed fleets.

  • Actual public charging spend is included in the allocation model to ensure business travel is reimbursed proportionally and accurately.

  • Reimburse operates within The Charge Scheme's salary sacrifice model. Employer National Insurance savings offset the cost of the reimbursement service.

  • No. Reimburse handles EV mileage reconciliation specifically. It complements existing expense and payroll systems.

  • The platform generates a payroll-ready file that can be uploaded into most payroll and accounting systems. Direct integrations are on the roadmap.

  • Final mileage is reconciled at the point of departure. Outstanding reimbursements and salary sacrifice adjustments are included in the final payroll run.